National Institutes of Health
The information below is the most common general information for submitting to NIH and related Institutes and Centers but your particular situation may vary. Be sure to read the announcement throughly and follow the guidelines. If you have questions, please contact us.
ASSIST (Application Submission System & Interface for Submission Tracking) is an NIH system for preparing and submitting proposals. WSU Vancouver research proposal development staff use this method whenever possible and will initialize your application in ASSIST. When the PI information is added, you will receive an email granting access to the proposal to view/edit. Use your eRA Commons credentials to log in. We typically manage this process for you, but if you are familiar with the system, you can upload your own documents.
eRA Commons Credentials
If you do not have an eRA Commons account or are new to WSU Vancouver and need to have your current eRA Commons account affiliated with WSU, please contact the Grants and Contracts Manager for access. Once your account is set up, please log in and complete (or update) your personal profile.
- General information about Parent Announcements
- R01 NIH Research Project Grant (Clinical Trial Not Allowed) | PA-18-484
- R03 NIH Small Research Grant Program (Clinical Trial Not Allowed) | PA-18-488
- R21 NIH Exploratory/Developmental Research Grant Program (Clinical Trial Not Allowed) | PA-18-489
- The general information link above can be used to find the parent announcements that require a Clinical Trial.
We recommend using My Bibliography and SciENcv. The system will format your biosketch according to current NIH submission requirements. More information on My Bibliography and SciENcv.
- NIH Biosketch Format Pages, Instructions and Samples
- Limited to 5 pages
- Up to 4 citations with Personal Statement and each Contribution to Science
- Up to 5 Contributions to Science
- Include a URL to a full list of your published work. Must be a Federal Government web site with a .gov suffix (not Google Docs) and NIH recommends using My Bibliography.
Multiple PD/PI Leadership Plan
The multi-PD/PI option presents an important opportunity for investigators seeking support for projects or activities that require a team science approach. This option is targeted specifically to those projects that do not fit the single-PD/PI model, and therefore is intended to supplement and not replace the traditional single PD/PI model. The overarching goal is to maximize the potential of team science efforts in order to be responsive to the challenges and opportunities of the 21st century.
- Multiple Principal Investigators: NIH web page for more information
- Examples of Project Leadership Plans for Multiple PI Grant Applications
Data Sharing Plan
In NIH’s view, all data should be considered for data sharing. Data should be made as widely and freely available as possible while safeguarding the privacy of participants, and protecting confidential and proprietary data. To facilitate data sharing, investigators submitting a research application requesting $500,000 or more of direct costs in any single year to NIH on or after October 1, 2003 are expected to include a plan for sharing final research data for research purposes, or state why data sharing is not possible.
Many applications require a Data Sharing Plan even if your budget is lower than the threshold noted above. Check your announcement closely to make sure.
- NIH Data Sharing Policy and Implementation Guidance: NIH web site for more information
- Sample Data Sharing Plan | NIAID
Rigor and Reproducibility/Transparency
- Rigor and Reproducibility: Scientific rigor and transparency in conducting biomedical research is key to the successful application of knowledge toward improving health outcomes. Application instructions and review language focus on four key areas:
- Scientific premise
- Scientific rigor
- Consideration of relevant biological variables, such as sex
- Authentication of key biological and/or chemical resources
- Your One Page Guide to Rigor and Reproducibility
- FAQs on Rigor and Transparency
- WSU Chemicals of Interest List: If you are using any of these chemicals, please let us know as it must be disclosed on your eREX form.
Outreach and Diversity Resources
- Enhancing Diversity in Training Programs | NIGMS
- NIH Diversity Supplements: Tips | Duke University Medicine
- Diversity in Extramural Programs | NIH – Information about how NIH promotes a diverse scientific research workforce.
Plans for Sharing Model Organisms/Animal Models
- NIH Model Organism Sharing Policy
- Examples of Plans for Sharing of Model Organisms and Related Resources (09/08/2004) – The precise content and level of detail to be included in a sharing plan depends on several factors, such as the status of the development of a model organism, the method of sharing and the potential impact of intellectual property rights on the available of the animal model. T hree sample plans have been developed to assist the applicant community in responding to this policy:
- A simple plan (MS Word – 25 KB) that may be appropriate for a project, which has the goal of producing a model organism but has not produced one (Organism Sharing Simple).
- A plan for sharing mice (MS Word – 27 KB) (Organism Sharing Mouse)
- An example of a complex plan (MS Word – 24 KB) for sharing mice with IP held by various parties (Organism Sharing Complex).
Assignment Request Form
Rather than including this information in a cover letter, NIH now has an optional form to:
- request assignment to an institute/center for funding consideration
- request assignment to a particular study section for initial peer review
- identify individuals they do not think should review their application
- identify scientific areas of expertise needed to review their application
Like the Cover Letter, this form is for internal use by the receipt and referral staff and is not shared with reviewers.
Recent NIH policy has eliminated most appendix material for NIH/AHRQ/NIOSH applications submitted after January 25, 2017. Of particular note, papers and manuscripts are no longer acceptable as appendix materials. For specific details, check NOT-OD-16-129.
NIH NIAID has a web page with Sample Applications and More including:
- R01 – Research Project Grant Program
- R03 – Small Research Grant Program
- R21 – Exploratory/Developmental Research Grant Award
- R21/R33 – Phased Innovation Award
- R41, R42, R43 and R44 – SBIR/STTR
- F31 – Diversity Fellowship
- You should know as much as you can about the NIH peer review process. It will help you target your writing to the reviewers.
- Peer Review Process
- Center for Scientific Review: This page has a lot of general information as well as links to study sections, rosters and meetings. You may be able to determine some of the potential reviewers, though keep in mind the list may not reflect the exact reviewers that will see your proposal. This may also help you identify appropriate study sections for review of your application. Check your eRA Commons account periodically because they will update your record when it is assigned to a study section.
- If you are able to determine who some of the possible reviewers might be, consider citing their work in your Research Plan.
- What factors are really important in the valuation of NIH grant applications? | GWSW Blog
General NIH Resources and Writing Tips
- Standard Due Dates
- Table of Page Limits
- Format Attachments: formatting specifics for fonts, margins, citations, etc.
- About Grants: good dashboard page of NIH grants topics with links to other pages with more detailed information
- All About Grants Podcasts: lots of informative topics in short podcasts
- NIH Grants YouTube Channel
- NIH Tips for Applicants: YouTube (4:37)
- Apply for a Grant | NIAID | Good site that walks you through the general NIH process
- Grant Writing Tip Sheets
- Communicating Research Intent and Value in NIH Applications: use plain language
- Sample Applications and More from NIAID
- Write Your Application
- Insights from Peer Reviewers and NIH Staff on Putting Together Your Application | NIH Intramural Nexus | VIDEO (12:34)
- RePORT (Research Portfolio Online Reporting Tools) – A robust public database of NIH projects including a BETA version of Matchmaker for finding collaborators at other organizations researching related topics. Search here to find out what NIH has funded in your field.
- WSU ORSO Proposal Development Toolbox: Agency specific templates and sample documents and other good information
- General Instructions for NIH and Other PHS Agencies – Forms E
- NIH How to Apply: Includes links to PDF instructions for Research, Career Development, Training, Fellowships, Multi-Project and SBIR/STTR applications. Also includes Supplemental instructions for the Protection of Human Subjects section of the application.
- ASSIST User Guide
- Contacting Staff at the NIH Institutes and Centers | NIH